How to Transfer an Accounts Payable Invoice to a Credit Card Vendor in Sage 100

Move existing AP invoices to a credit card vendor in Sage 100.

Have you paid a vendor invoice via credit card and now need to create a payable to the credit card company in Sage 100?

View this Sage 100 step by step software tip in a video format (10:08)

View this Sage 100 step by step software tip with individual screen shots below. 

This document will explain how to pay open vendor invoices via credit card in Sage 100.

How to set up a Credit Card Vendor: 

• Accounts Payable > Main > Vendor Maintenance.

• Set up a vendor as a Credit Card vendor (enable the check box on the main tab).

How to Pay: 

• Accounts Payable > Main > Invoice Data Entry.

• • Specify the CREDIT CARD vendor.
  • Enter invoice/statement number.
  • Enter credit card statement date.
  • Enter amount charged to card.

• Go to Lines Tab (Tab #2).
• If Line 1 gets populated with amount, make sure to click on Line 1 and delete that line information (the little red “X” to the right of “Quick Row”).
• Click on the Transfer Information button (Highlighted below).

• Select the Vendor from whom you want to pull the open invoice.
• Look up the invoice number that you want to transfer.
• Confirm the transfer dollar amount.
• Click OK.
• Repeat the transfer for all the invoices you need to pull.

You can intermix vendor invoices and GL accounts on this credit card vendor invoice.

The key is the TRANSFER button to pull invoices from one vendor to another. Distribute this invoice in full, Accept and Post as you normally would for Accounts Payable Invoices.

• When the invoice is complete and updated, each line item of the CREDIT CARD vendor’s invoice will have a reference invoice attached to the purchase vendor, and each of these invoices will show as paid. You can drill down and see that they were paid via Credit Card.
• The remaining payable will be associated with the CREDIT CARD vendor, but details can be examined through the ORIGINAL vendor.

If you have questions regarding transferring vendor invoices to credit card vendor, please contact our Sage 100 support team at 260.423.2414.

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