Why Orthopedic Practices Are Turning to Sage Intacct for Smarter Financial Management

Orthopedic practices need modern financial management tools.

Your orthopedic or sports medicine practice is built on a foundation of precision, expert care, and delivering real results. From helping patients heal to enabling peak performance, you count on data and a strong operational setup to make it happen.

Now, when it comes to managing the business side, particularly the financials, it’s not uncommon for clinics to feel like they’re using tools that aren’t quite up to the task for a modern healthcare environment.

Let’s dive in and explore some key accounting pain points for orthopedic practices and how a modern financial system can provide real solutions.

The Financial Realities of Running an Orthopedic Practice

When it comes to the finances of your orthopedic or sports medicine clinic, you’re dealing with a unique set of considerations, such as:

• High procedure volumes and complex billing
• Managing different service lines all under one roof (such as imaging, PT, surgical)
• Multi-location operations and the need for multi-entity reporting
• New payment models and changing insurance reimbursements
• Equipment costs, staffing complexities, and fluctuating payer schedules

For many practices, those moving pieces are tracked in siloed systems or spreadsheets. That might work when you’re small, but as you grow, things can get complicated fast. Before you know it, details slip through the cracks, errors become more frequent, and your financial picture may not be as clear as it once was. What’s worse, this can cause you to lose confidence in your numbers, and many don’t even realize where the problems are.

What we hear from clients often sounds like this:

• “We don’t have clear visibility into which locations or providers are profitable.”
• “Our month-end close takes forever and still isn’t 100% accurate.”
• “We’re constantly chasing down billing issues and trying to reconcile data from three different systems.”

If any of that sounds familiar, then it might be time to explore a different approach for your orthopedic practice accounting software.

Orthopedic Groups are Trading Spreadsheets for Better Software

Orthopedic and sports medicine clinics are unique! Between surgery schedules, physical therapy programs, imaging centers, and referral partnerships, your financials don’t fit neatly into a basic accounting package. That’s why you need accounting software that really understands what you do. Healthcare businesses are under increasing pressure to manage finances efficiently and scale operations, all while providing better patient care. The last thing you need is software that adds more complexity instead of cutting through it.

With Sage Intacct, a modern cloud-based software that grows with your business, you’re not just getting a generic healthcare tool, you’re getting something flexible enough to fit the specific needs of sports medicine and orthopedic care.

Sage Intacct is designed for healthcare, but it really shines in specialty practices like yours. It brings clarity, speed, and control to your financials. And we’re not just talking about better reports (though yes, there are lots of those). We’re talking about less time buried in Excel, fewer billing headaches, and more confidence in every financial decision you make.

Why Orthopedic Practices Love Sage Intacct

Here are some of the key reasons more orthopedic practices are choosing Sage Intacct as their accounting foundation:

Multi-location management made easy.

Sage Intacct simplifies your multi-entity operations, with real-time consolidation, intercompany accounting, and the ability to see exactly how each part of your practice is performing.

Always audit-ready.

Whether you’re navigating HIPAA considerations or preparing for a partner audit, your accounting system should work for you. Sage Intacct keeps your records clean and traceable with built-in controls, so you’re always prepared.

Cloud-based access and easy integrations.

With a cloud-based solution, you can access everything you need from anywhere. Plus, it plays well with others, integrating with your existing EHRs, practice management platforms, and billing systems.

Want to better understand the health of your business? Sage Intacct also lets you create custom dashboards with quick access to all the data and information you need. No more waiting for reports or digging through data.

What This Looks Like in Practice

To see what this looks like in action, let’s take the Orthopedic and Sports Medicine Center (OSMC) in Indiana, for example. When their CFO, Lichelle Boyd, came on board, she found a dedicated finance team, but one stuck with outdated, legacy software that required lengthy manual processes.

With support from their physician partners, OSMC evaluated several solutions before choosing a modern, cloud-based accounting platform that could handle their growth and complexity, and the results were dramatic:

• Monthly close cycle reduced by 75%.
• Reports that took days now run in seconds.
• Eliminated the need to replace a full-time accounting hire.
• Improved forecasting led to better staffing and supply planning.

While every practice is different, this is a great example of how the right financial tools and support can create major efficiencies and clarity.

Take the Next Step Toward Smarter Financial Management

If your current system is slowing your team down or limiting your insight, it might be time to reevaluate. Though changing your financial software isn’t something to take lightly, and we understand it can feel overwhelming. That’s why we’re here to help modernize your financial systems in a way that feels smooth, not stressful.

Whether you’re curious about Sage Intacct or just want to understand your options, DWD Technology Group is ready to guide you every step of the way. Contact us to get started!