How to Add Total, Accrued, Used, and Remaining Time Off Hours to Sage 100 Payroll 2.x Check Forms

Here are the steps to add Time Off 1, Time Off 2, and Time Off 3 to your payroll checks in Sage Payroll 2.x.

Enter time for at least three employees.  This will give you some data to actually print on the form so you can see if it aligns correctly. Go to Payroll > Main > Check Printing. Create a new form code if you haven’t already done so. Do not modify the STANDARD form code. Click on Designer in the upper right-hand corner to open Crystal Reports.

Payroll > Main > Check Printing

Grab the bottom of Group Footer #2a and drag it down to make the section bigger.

Group Footer #2a

Go to the Field Explorer and expand the PR_CheckPrintingWrk file. Scroll down until you find the Time Off fields. These fields are user-defined in Payroll 2.X but are still identified as Time Off 1, Time Off 2, and Time Off 3 in the database.

Field Explorer and expand the PR_CheckPrintingWrk file

Time Off 1, Time Off 2, and Time Off 3 in the database

Highlight the field you want to add to your payroll check and drag it into Group Footer #2a. Insert a text object and type in a description for the field you just added. Repeat these steps for the other fields you want to add.

Type in a description for the field you just added

Exit Crystal Reports and save your changes.

You will need to modify the number of stub lines. Start by reducing it by 1 until you find the number that allows the whole check to print on one page. You have now added the time off information to your payroll checks. Don’t forget to clear your Payroll Data Entry if you entered test data.

Modifying the number of stub lines

For more information or assistance with your Sage 100 software, please contact our Sage 100 support team at 800.232.8913.

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