Bringing data electronically into your accounting system can save valuable time, as well as help assure accuracy of the information itself.  This process typically falls into one of two categories.

  1. Data Imports – one-time information being transferred from your existing accounting system or an electronic worksheet.
  2. Data Interface – recurring information imported into MIP Fund Accounting from another software program.

DWD has specialists that are available to help with either type of service.

Data Imports

When setting up a new MIP database or adding additional modules to an existing one, many of our clients choose to import information rather than re-key it.  Examples include –

  • Vendors & Customers – ID #’s, names, account #’s, addresses, phone numbers, terms, 1099 information, etc.
  • Transaction History – prior year(s) information (actual and/or budget) in either summary or detail, thus allowing comparative financials to be run immediately from the new software.
  • Payroll Data – ID #’s, names, addresses, SSN’s, pay rates, benefit codes, deduction codes, leave codes, tax information, etc.
  • Fixed Assets – tag numbers, descriptions, locations, acquisition costs, useful lives, depreciation methods, accumulated depreciation balances, warranty information, replacement costs, etc.
  • Chart of Accounts – general ledger codes, programs, grants, locations, departments, reporting units, projects, etc.

As can be seen from the following information, the above list is certainly not all-inclusive.

Information That Can Be Imported Into MIP Fund Accounting:
Transaction Entry
Fixed Assets
Cash Disbursements Asset Type
Cash Receipts Designation
Journal Vouchers Acquisition, Location, Responsibility & Valuation Codes
Budget Entries Assets
A/P Invoices Depreciation Codes
A/P Credit Memos Custom Depreciation Codes
A/P Manual Checks Payroll
A/R Bills Distribution Codes
A/R Credit Memos Processing Group Codes
A/R Receipts Earnings Codes
Encumbrance Benefit Codes
Encumbrance Liquidations Deduction Codes
General Ledger Workers’ Comp Codes
Chart of Accounts Leave Codes
Account Assignments State Tax Codes
Closing Accounts Local Tax Codes
Offset Account Assignment Employee Information
Distribution Codes Timesheets
Check Spoilage Balance Adjustments
Accounts Payable Purchase Order
Vendor Information P.O. Item Codes
1099 Adjustments Bill of Materials Content
Accounts Receivable Inventory
Customer Information Inventory Adjustments
Customer Ship Address Header Order Entry
Accounts Receivable Billing Sales Order Entry
Charge Codes Multicurrency
One Time Charges Information Exchange Rates
Bank Reconciliation
Reconciling Entries