New paperless office features included with the release of Sage 100 version 2019.
Formatting Options for Paperless Office Messages
A new message editor for Paperless Office (accessed via the Customer, Employee, and Vendor Viewer windows) features a tool bar with text formatting options, including the ability to change the text color, font, and size, use bold or italic text, create bulleted and numbered lists, and insert links and images. In addition, the size of the message field has increased from 4,096 characters before to 7,168 in Sage 100 Version 2019.
New Options for Emailing
You can now specify whether the email addresses used when emailing documents are added to the To, Cc, or Bcc field when messages are sent. Simply select To, Cc, or Bcc in the new ‘Recipient’ field which has been added to the following locations:
- Paperless Office Delivery Options (accessed from Customer or Vendor Maintenance)
- Electronic Delivery (accessed from the customer, employee, and vendor viewers)
- Paperless Office Selection (accessed from all reports supported by Paperless Office)
In the ‘Electronic Delivery for Forms’ window, you can now select additional and/or multiple attachments to include when emailing forms – and there is no restriction on the file type. Plus, a ‘Paperless’ button has been added in Salesperson Maintenance that provides a new option to copy salespeople when emailing forms. You can specify whether the salesperson will receive a copy of orders, invoices, and statements when they are emailed to customers from data entry, inquiry, and history tasks.
Paperless Office Merge Fields
Previously the merge fields were enclosed in angled brackets (< >). However, the new message editor is HTML-based and angled brackets serve a specific purpose in HTML so square brackets ( [ ] ) are now used to enclose the merge fields. Existing messages that contain merge fields in earlier versions of Sage 100 will be converted automatically. But it’s a good idea to check and test any older messages anyway. In addition, three merge fields are being added including CustomerPoNO, InvoiceDueDate, and ShipDate.